The camper and their parents/guardians must agree to the rules and regulations for the health, safety and welfare of the camp and its campers and staff.
Campers register for only ONE TECH OPTION per session. If the technology option you want is full, you may choose a different option for that session or change to another session. Program is subject to change without prior notice.
A nonrefundable deposit of $200 per camper, per session is required upon enrollment, plus any extra cost activities or services, which is then applied to the final tuition. All tuition fees must be paid in full by May 1, 2020 or you forfeit your deposit and your camper’s place at camp. When using a credit card, you authorize TIC Summer Camp to charge the remaining balance on May 1, 2020.
Enrollment changes can be made at any time at no cost but is based on availability at the time. After June 1, there are NO tuition refunds. Families who voluntarily withdraw on or before June 1 shall receive a full refund less the $200 nonrefundable deposit, per camper per session. There are no refunds or credits for absences during a session nor prorating of fees for partial attendance.
If the tech option your child desires is full, you may choose a different tech option, session or location. To guarantee a spot in your desired session, you can register for your second or third choice AND be waitlisted for your first choice in the same session. If you would prefer to join the general waitlist, there is no fee but you must complete the entire registration application. If an opening becomes available, you will automatically be transferred off the waiting list into the available spot (including add-on activities). We will contact you via phone and email, indicating the available spot and the amount due (if applicable). You will have 24 hours to confirm and pay for the spot. After that time, we will release the spot to the next camper on the waiting list. All balances must be paid by May 1, 2020. Therefore, any movement off the waiting list after May 1 requires full payment within 24 hours.
Health and Safety
A health form is required for each camper and MUST be submitted prior to attending camp to include the following medical release: “By registering my child, I understand there are certain unavoidable risks associated with various game and play activities, such as collisions, wayward objects (e.g. balls, Frisbees, hockey sticks and other equipment). I am aware of these risks and assume them on behalf of my child. I realize no environment is risk-free, despite a high degree of supervision. Therefore, I have instructed my child on the importance of abiding by the camp’s rules. My child and I both agree they are familiar with these rules and will obey them. I acknowledge these risks and agree to let my child participate in all activities (except as noted on the Health Form). In the event I cannot be reached in an emergency, I hereby give permission to the appropriate medical personnel, selected by TIC Summer Camp, to provide medical treatment deemed necessary by such personnel. I agree to be responsible for all charges incurred in the treatment of the participant regardless of whether my insurance covers such charges. I understand I will arrange to have my participant picked up as soon as possible once notified of illness. I will notify TIC Summer Camp immediately if any member of the household has developed any reportable communicable disease. I understand activities on the camp property involve risk. I agree not to hold camp liable for injuries sustained during programs. Parent authorizes the communication of child’s medication condition, treatment, and/or prognosis with the medical staff and camp director, in its sole discretion, if believed to be in the best interest of the child. This authorization expires once the child completes their camp session(s).“
Camper Illness, Injury & Medications
Our Camp Health Advisor will call you as soon as possible if your camper experiences an illness or injury at camp. Any over the counter medication administered will only be done with the consent of the parent or guardian. Campers who require medications must complete a Medication Authorization Form prior to camp that is signed by a physician (in MD and DC), meet with the Camp Health Advisor, and provide medication in its original container. Campers are also required to wash and sanitize their hands before and after lunch to help prevent allergic reactions and the spread of disease.
Campers with a communicable or infectious disease may not attend camp. Campers who become ill at camp must be picked up within a reasonable time frame (60 minutes). Emergency contacts will be notified to pick up child if parent not available.
TIC is committed to having a community in which every camper and staff member can learn, play, and participate in an atmosphere free from all forms of bullying and harassment. Any form of harassment, whether written, oral, physical, visual, or virtual, is strictly prohibited and subject to disciplinary consequences. Bullying or verbal abuse based on race, religion, gender, gender identification, sexual orientation, disability, or physical appearance are not tolerated at TIC. A camper who bullies or is inappropriately physical is sent to the office and parents are notified. That camper may be required to leave camp, with no refund of tuition. The Directors reserve the right to dismiss any participant who violates camp rules or is judged detrimental to the general welfare of programs.
If your camper typically has behavior issues at school or in less-structured settings and you anticipate they may struggle with the expected acceptable behaviors, or that they may experience high levels of emotional or mental stress in the camp setting, please talk to your Site Director before they arrive at camp! Knowing that your camper is extremely stressed by crowds and loud noises or responds better to discipline after calming down with a book for 10 minutes is incredibly helpful information for us. We can then pass that information on to their counselors, who will understand how to more effectively work with your camper and make their camp experience the best it can be! No one knows your child better than you, so we appreciate any guidance you can provide and will do everything we can to make the necessary accommodations. Unfortunately, we are not able to offer refunds if a camper is dismissed due to behavioral issues.
Emergencies & Reporting
In the case of an emergency, parents will be notified as soon as possible. If it is a life-threatening or time-sensitive situation, the proper authorities will be called and/or notified. In the case of weather or other natural disasters, TIC Summer Camp will contact parents via email, web, phone, and text with the information provided. Please make sure your information is up to date in our records. TIC Summer Camp is required to report any suspected child abuse as required by the law.
By registering your camper for tennis, you allow TIC Summer Camp to transport your child, via bus, to area tennis courts. Campers are required to follow bus safety rules: Fasten seat belts (when available), remain seated at all times and behave in a polite and orderly manner. TIC is fully insured and meets all the American Camp Association accreditation standards for transporting children including vehicle inspections and licensed drivers.
TIC Summer Camp does not discriminate on the basis of gender, race/ethnicity, economic status, sexual orientation, physical ability, or cultural and religious backgrounds.
Act of God
In the event, the opening of camp is delayed or camp ends early due to an act of God or civil authority or other reason beyond the control of the camp, no adjustment of tuition will be made.
By registering your camper, you grant TIC Summer Camp permission to use any photograph, film or other images for promotional purposes. If you do not want photographs to be taken of your child, you must submit a request in writing at least two weeks prior to attending camp, along with a photo of your child for us to keep on file.
Electronics and Personal Items
Parents are asked to help keep personal items at home: Toys, trading cards, electronics, etc.. (Occasionally there may be a special event or opportunity to bring an item, but you will be made aware.) All campers are to be individually responsible for their personal items. We ask that all cell phones remain in bags or backpacks until dismissal at 3pm or after extended day. Keeping track of personal items will be supported by camp staff, but the responsibility is upon the camper. ALL weapons or gun style items must remain at home. TIC is not responsible for loss and/or damage to any electronic or personal devices.
Computer Copyright Laws and Computer Viruses
We strictly observe copyright laws governing computer software. No “pirating” of any commercial software is allowed. In order to prevent viruses on our computers, campers are NEVER allowed to bring their own software or technology equipment to camp or USB drives to save files.
It is agreed that any dispute or cause of action arising between the parties, whether out of this agreement or otherwise, can only be brought in the Circuit Court located in Fairfax County, and shall be construed in accordance with the laws of Virginia.